Full name of legal entity: Vector M & S Publishing Ltd.
Postal address: 56 Deligiorgi, St., 175 46 Alimos, Athens, Greece
Email address: firstname.lastname@example.org
Personal Data means any information relating to you, which allows us to identify you, such as your name, contact details, and information about your access and use of our Website.
We operate mainly in a business-to-business market, so when providing our products and services, we collect and process information on companies and businesses. However, in the process of doing so, we also process data that could qualify as personal data under EU law.
If you are a teacher, in order to download our free material for your Maths and Science classes, as well as digital resources to accompany your purchased coursebook(s) it is necessary to complete the registration process.
Therefore, we may collect, use, store and transfer different kinds of Personal Data about you, which we have grouped together as follows:
Special categories of personal data include personal information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person's sex life or sexual orientation. We will never request, seek, or receive information pertaining to special categories of personal data from you. If you choose to disclose such information, note that Vector Maths and Science is indemnified for any liabilities that may arise as a result.
We use different methods to collect data from and about you including through:
Direct interactions. You may give us your Personal Data by create an account on our Website or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you for example:
Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources including:
We will process your personal data following the requirements of applicable laws on an appropriate legal basis, including:
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
We collect and process your personal data for the following purposes:
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
We will normally store your information for at least one year following the last recorded transaction or interaction between us. Your account will be closed after a period of twelve (12) months of inactivity provided that you don’t have any current subscriptions or participate in an active class. In case you had activated a serial number for digital resources to accompany your purchased coursebook(s), your account will be closed after a period of twenty-four (24) months after the completion of the registration process. We will notify you before your account is closed and if you wish to keep it open you will need to log in before the specified date.
In some circumstances we may retain some information in a depersonalized or aggregated form but not in a way that would identify you personally for research or statistical purposes.
To best serve you, we may share your personal data with service providers and professional advisors, our business partners, or if we are legally required to.
Therefore, depending on the purposes for which we collect your Personal Data, we may disclose it to the following categories of recipients who deliver services either to you or to us:
Please, be informed that we require third parties to maintain appropriate security to protect your information from unauthorised access or processing.
We may disclose Personal Data to a third party:
We will never sell or transfer without proper authorization your personal information to any third party.
The data that we collect from you may be transferred to other countries either within or outside the European Economic Area (EEA). It may also be processed by staff, partners and service providers operating outside the EEA who work for us or one of our suppliers. Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it, by ensuring that the appropriate safeguards is implemented according with the applicable legislation.
Cookies are general mechanisms (simply explained as small text files), which are stored on the browser or hard drive of your computer or mobile device when you visit a webpage or application. There are different types of cookies. Some cookies come directly from our website (“first party”) and others come from third parties which place cookies on our site (“third party”). Cookies can be stored for varying lengths of time on your browser or device. A “session cookie” expires immediately when you end your session (i.e., close your browser). A “persistent cookie” stores information on the hard drive, so that when you end your session and return to the same website at a later date, the cookie information is still available.
We have put in place appropriate security measures to protect the confidentiality and security of information transmitted to us, such us:
Unfortunately, however, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we strive to protect your Personal Data, to the extent permitted by law, we do not guarantee or warrant the security of any information you transmit to or from our Website, and you do so at your own risk. Therefore, login details to the Maths Teacher’s Resources Area and/or the Science Teacher’s Resources Area may not be shared or used by more than one user. In any case, you are personally responsible for not making the login procedure available to unauthorized persons. Also remember to log off your account and close your browser window when you have finished your visit. This is to ensure that others cannot access your account, especially if you are sharing a computer with someone else or are using a computer in a public place. You are also responsible for using appropriate technologies to prevent your device not being affected by viruses or similar malware. You must inform Vector Maths and Science immediately in the event of unauthorized access to login details.
You are entitled to exercise the following rights, in accordance with the provisions of the applicable legislation:
Under article 15 of the General Data Protection Regulation (GDPR), you have the right to request a copy of any of the personal data which are being ‘processed’ by Vector Maths and Science, as well as other relevant information. Please keep in mind that depending on the circumstances, we may not be able to provide all or some of the requested information.
Under article 16 of the GDPR, you have the right to have inaccurate personal data rectified. You may also be able to have incomplete personal data completed – although this will depend on the purposes for the processing. This may involve providing a supplementary statement to the incomplete data.
Under article 17 of the GDPR, you have the right to have your personal data erased. This is also known as the ‘right to be forgotten’. In such cases we will make every effort to erase data where this right has been exercised by you and we no longer have a legal basis for processing same but some personal data sets are impossible (or infeasible) to edit or remove (e.g., server backup or microfiche).
Please note that we cannot fulfil your right if we have a legal obligation to maintain it or a legal dispute is pending.
Under article 18 of the GDPR, you have the right to restrict the processing of your personal data in certain circumstances. This means that you can limit the way that we use your data. This is an alternative to requesting the erasure of your data.
Where data processing is restricted, we will continue to hold your data but will not process it unless you consent to the processing, or processing is required in relation to a legal claim.
Where the Company is to lift any restriction on processing, you will be informed in advance.
Under article 20 of the GDPR, you have the right to receive the personal data that the Company processes on you in a structured machine-readable format, and to transmit the data to a different data controller.
Under article 21 of the GDPR, you have the right to object to the processing of your personal data at any time. This effectively allows you to stop or prevent us from processing your personal data, unless we demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.
You have the right to withdraw your consent at any time where we are relying on consent to process your personal data. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. Please keep in mind that if you withdraw your consent, we may not be able to provide certain products or services to you.
If you have a complaint, you can contact us, using the details provided above. For your convenience, you can fill out the form that can be found here and send it to us via e-mail to email@example.com or via registered letter to the postal address of our Company, as provided in the aforementioned form. We will do our best to help, but if you are still unhappy, you can contact the Hellenic Data Protection Authority, which is our lead supervisory authority, via the contact details provided on www.dpa.gr. Exceptionally, if you wish to withdraw your consent to our newsletters, you should either follow the link by clicking the “unsubscribe” button or send us an email.
You will not have to pay a fee to exercise any of the above rights. However, we may charge a reasonable fee, if your request is clearly unfounded, repetitive, or excessive, considering the administrative costs of providing the information, the costs of communication, or the costs of taking the action requested. Alternatively, we may refuse to comply with your request in these circumstances.
Where your request is received, the Company will respond without undue delay, and within one month, at the latest. Where the request is complex or the Company receives several simultaneous requests, the Company may extend the timescale for response, from one month to three months. If this is the case, the Company will write to you within one month of receipt of the request, explaining the reason for the extension.
We may need to request specific information from you to confirm your identity and ensure your right on your personal data. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request, to speed up our response.
It is important that the personal data we hold about you is accurate and up to date. Please keep us informed if your personal data changes during your relationship with us.